By checking yes on this box, I accept these Terms and Conditions and agree to speak at an in person or a live streamed panel discussion to be held virtually as a part of the upcoming ASALH Annual Meeting and Conference (“The Event”). The Event may be recorded by The Association for the Study of African American Life and History (the “Organization”) for distribution to the public.
In preparation for the Event, you agree to:
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meet all Event-related deadlines set by Organization, including deadlines for slides, handouts, and computer setup and Internet connectivity testing;
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participate in a rehearsal session at a mutually convenient time to be arranged;
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promote the Event through your social networking accounts;
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use the presentation and handout templates and logos provided by Organization for any presentations or materials you may utilize in connection with the Event;
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provide a copy of your presentation and resource handouts in PowerPoint or PDF format for use in session video post-production and for distribution to the public; and
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if possible, issue a press release through your organization, provided Organization reviews and approves such press release prior to its distribution.
Intellectual Property Issues:
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You grant permission to Organization, or anyone acting on its behalf, permission to photograph, film, or otherwise record and use your name, likeness, image, voice and comments, and to publish, reproduce, exhibit, distribute, broadcast, edit, or digitize the resulting images, videos, and materials in publications, advertising materials, or in any other form, in any media now existing or hereinafter invented, and for any purpose worldwide without compensation in connection with the Event and any recording of the Event.
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You are knowingly and voluntarily taking part in the activities for which your image is being captured and understand the associated requirements.
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You shall own the copyright in all materials created by you for the Event, except for materials specifically created solely for Organization’s use or materials incorporating Organization’s intellectual property.
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To the extent you provide your intellectual property to Organization for use in the Event, you grant Organization a nonexclusive, worldwide, royalty-free license to use, reproduce, and distribute the intellectual property in connection with the Event and any recordings of the Event.
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To the best of your knowledge, your presentation does not violate any proprietary or personal rights of others (including, but not limited to, any copyright, trademark, likeness, or privacy rights), is factually accurate, and contains nothing defamatory or otherwise unlawful or inappropriate.
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You have obtained all necessary licenses and permissions for use of any third-party intellectual property, including without limitation music, video, images, and other media, included as part of your presentation at the Event. Such licenses and permissions allow for Organization to reproduce said third-party intellectual property in recordings of the Event.
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You agree that no portion of the resulting media created at the Event, containing your name, biographical information, quotes, photographs, or recorded interviews, needs to be submitted for any approval or license from a third party.
Indemnification:
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You release and waive any and all claims, damages, losses, and expenses as a result of, or arising from, your participation in the Event.
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You shall indemnify, release, defend, and hold harmless Organization, its directors, officers, and employees from and against any and all claims, demands, causes of action, losses, damages, liabilities, costs and expenses, including without limitation reasonable attorneys’ fees and costs, arising out of a third party claim, action, or proceeding, based directly or indirectly on any breach of your warranties contained herein or arising from or relating to your performance under this Agreement.
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Organization shall indemnify, release, defend, and hold harmless you from and against any and all claims, demands, causes of action, losses, damages, liabilities, costs and expenses, including without limitation, reasonable attorneys’ fees and costs, arising out of a third party claim, action, or proceeding, based directly or indirectly on any breach of Organization’s warranties contained herein or arising from or relating to Organization’s performance under this Agreement.